Description:
Administrative Assistant
($15.00 per hour)
Summary of Position
The Administrative Assistant manages the day-to-day administrative operations of the main office, primarily in support of manufacturing, accounts and including acting as receptionist and first point of contact; maintaining databases, master lists, statistics, and essential files; and assisting as needed in other departments.
Duties & Responsibilities
- Maintains neat, orderly, and inviting lobby for visitors and guests.
- Greets all visitors and guests; answers the phone and directs calls to appropriate person(s); receives guests; directs truck drivers to proper pick-up or delivery locations.
- Manages a variety of company files, records, logs and inventories.
- Performs day-to-day administrative operations such as checking email, gathering mail, distributing packages.
- Gather manual production reports.
- Print out daily production reports Wrapper, Machine, Rewinder, Salvage Winder from the Production program.
- Verification of manual reports against computer reports for paper machines #1, #2 and Salvage winder.
- Check for errors and make any corrections to weights, grades, customer codes, diameters, ply etc. to have both copies match.
- Update production program tables when necessary to ensure the data match’s reports.
- Enter information into Customer Change log.
- Communicate with Area Leader to make sure errors are addressed with the operations teams.
- Communicates with remote accounting team when reports are ready to be run.
- Gather shipping documents and send to appropriate individuals, including customers and the accounting team for invoicing.
- Verify invoicing and other tasks related to accounts receivable.
- Other accounts receivable responsibilities as necessary.
- Perform accounts payable tasks as necessary.
- Assist with employee scheduling as necessary.
- Assigned to special projects as needed.
Qualifications
- 5+ years administrative experience
- Detail oriented with good analytical skills a must
- Proficient in QuickBooks, preferred
- Proficient in data entry. In particular; Excel and Word and have some knowledge of Access
- Able to communicate with co-workers and customers, vendors in a professional manner both verbally and electronically.
- Ability to write, speak, and interact clearly and professionally
- Must be able to follow standard filing procedures
- Ability to work in a very fast-paced environment with frequent interruptions
ST Paper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, among other things, or status as a qualified individual with disability. EEO Employer M/F/Vet/Disabled.
Administrative Assistant
($15.00 per hour)
Summary of Position
The Administrative Assistant manages the day-to-day administrative operations of the main office, primarily in support of manufacturing, accounts and including acting as receptionist and first point of contact; maintaining databases, master lists, statistics, and essential files; and assisting as needed in other departments.
Duties & Responsibilities
- Maintains neat, orderly, and inviting lobby for visitors and guests.
- Greets all visitors and guests; answers the phone and directs calls to appropriate person(s); receives guests; directs truck drivers to proper pick-up or delivery locations.
- Manages a variety of company files, records, logs and inventories.
- Performs day-to-day administrative operations such as checking email, gathering mail, distributing packages.
- Gather manual production reports.
- Print out daily production reports Wrapper, Machine, Rewinder, Salvage Winder from the Production program.
- Verification of manual reports against computer reports for paper machines #1, #2 and Salvage winder.
- Check for errors and make any corrections to weights, grades, customer codes, diameters, ply etc. to have both copies match.
- Update production program tables when necessary to ensure the data match’s reports.
- Enter information into Customer Change log.
- Communicate with Area Leader to make sure errors are addressed with the operations teams.
- Communicates with remote accounting team when reports are ready to be run.
- Gather shipping documents and send to appropriate individuals, including customers and the accounting team for invoicing.
- Verify invoicing and other tasks related to accounts receivable.
- Other accounts receivable responsibilities as necessary.
- Perform accounts payable tasks as necessary.
- Assist with employee scheduling as necessary.
- Assigned to special projects as needed.
Qualifications
- 5+ years administrative experience
- Detail oriented with good analytical skills a must
- Proficient in QuickBooks, preferred
- Proficient in data entry. In particular; Excel and Word and have some knowledge of Access
- Able to communicate with co-workers and customers, vendors in a professional manner both verbally and electronically.
- Ability to write, speak, and interact clearly and professionally
- Must be able to follow standard filing procedures
- Ability to work in a very fast-paced environment with frequent interruptions
ST Paper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, among other things, or status as a qualified individual with disability. EEO Employer M/F/Vet/Disabled.
